
The construction industry thrives on skilled labor, and apprenticeships remain one of the most effective ways to develop qualified workers. In California, the das 140 form plays a crucial role in ensuring contractors meet state regulations regarding apprentice hiring. Unfortunately, many contractors misunderstand its purpose or fail to complete it correctly—leading to delays, penalties, or even non-compliance issues.
If you are a contractor bidding on or performing public works projects, mastering how to properly complete the DAS 140 is essential. This guide will walk you through everything from understanding its purpose to submitting it correctly—so you can stay compliant, avoid costly mistakes, and support the growth of the skilled workforce.
Understanding the DAS 140
Before learning how to fill it out, you must understand what the DAS 140 is and why it matters.
What Is the DAS 140?
The DAS 140—short for “Apprentice Notification Form”—is a California Division of Apprenticeship Standards document that contractors must submit to approved apprenticeship programs. It notifies the program that the contractor has been awarded a public works project and intends to employ apprentices as required by law.
This requirement stems from California Labor Code Section 1777.5, which mandates that contractors hire apprentices for public works jobs. The DAS 140 ensures apprenticeship programs are aware of upcoming work opportunities and can refer qualified apprentices to employers.
Why Is It Important?
Failing to properly submit the DAS 140 can lead to:
- Non-compliance with public works laws
- Monetary penalties
- Project delays due to labor violations
- Damage to your company’s reputation with awarding bodies
Simply put, the DAS 140 isn’t just another piece of paperwork—it’s a compliance safeguard and an investment in the skilled labor pipeline.
When You Need to Submit the DAS 140
Understanding when to file is as important as knowing how to fill it out.
- Deadline: The DAS 140 must be sent within 10 working days after signing a contract or being awarded a public works project.
- Who to Notify: You must send it to at least one approved apprenticeship program in each craft you intend to use on the project.
- Before Work Starts: Filing before starting any work ensures no delays or violations during inspections.
Step-by-Step Guide to Filling Out the DAS 140
Filling out the DAS 140 correctly requires attention to detail. Here’s a breakdown of each section and how to complete it accurately.
Step 1: Contractor Information
This section asks for basic details about your business:
- Contractor Name – Use your legal business name exactly as it appears on your license.
- Address & Contact Info – Provide your full mailing address, phone number, and email.
- Contractor License Number – Make sure your license number matches your CSLB records.
Accuracy here ensures apprenticeship programs can contact you without delays.
Step 2: Project Information
The DAS 140 requires details about the public works project:
- Project Name & Number – Use the name and identification number listed on your award or contract.
- Awarding Body – The public agency or entity awarding the project.
- Location of Work – Be specific with the city or county.
- Contract Amount – Provide the total value of your contract (not the entire project budget).
Step 3: Craft Information
Here, you’ll list the trade(s) or craft(s) that will be used on the project and may require apprentices.
- Identify each craft separately (e.g., Carpenter, Electrician, Plumber).
- For each craft, specify:
- The estimated start date for work in that craft
- The expected duration
- The total journeyman hours planned
This section determines how apprenticeship programs will refer apprentices, so clarity is vital.
Step 4: Statement of Intent
In this part, you declare whether you:
- Will employ apprentices directly
- Will subcontract work that may require apprentices
If you plan to subcontract, you must ensure your subcontractors also comply with DAS 140 requirements.
Step 5: Apprenticeship Program Notification
This section confirms that you are notifying an approved apprenticeship program. To complete it:
- Select an approved apprenticeship program for the relevant craft
- Fill in the name, address, and contact person for the program
- Sign and date the form
Remember: You must send the DAS 140 to at least one approved program in each trade you will use.
Common Mistakes to Avoid When Filling Out the DAS 140
Even experienced contractors make errors that lead to compliance issues. Avoid these common mistakes:
Missing the Deadline
The law requires submission within 10 working days of contract award. Late submission can trigger violations.
Incomplete Craft Information
Failing to list all crafts or providing vague job details can result in improper apprentice referrals.
Not Keeping Proof of Submission
Always keep a copy of the completed DAS 140 and proof of delivery (certified mail or email confirmation).
Sending to Non-Approved Programs
Only send your DAS 140 to state-approved apprenticeship programs listed with the California Division of Apprenticeship Standards.
How to Submit the DAS 140
You can submit your completed DAS 140 in several ways:
- By Mail – Send via certified mail with return receipt to prove delivery.
- By Email – Many apprenticeship programs accept emailed forms. Keep the sent email and acknowledgment.
- By Fax – Less common today but still accepted by some programs. Retain the transmission confirmation sheet.
No matter the method, retain proof of timely submission in case of an audit.
Relationship Between the DAS 140 and DAS 142
Many contractors confuse the DAS 140 with the DAS 142.
- DAS 140: Notifies the apprenticeship program about the award of the project and intent to hire apprentices.
- DAS 142: Requests the actual dispatch of apprentices to the project site.
Think of the DAS 140 as the “heads-up” and the DAS 142 as the “send them now” step.
Tips for Streamlining DAS 140 Compliance
If you handle multiple public works projects, managing DAS 140 forms can be time-consuming. Here’s how to simplify the process:
- Use a Standardized Template – Keep a fillable PDF version ready with your company info pre-filled.
- Maintain a Database of Approved Programs – This saves time when selecting programs for different crafts.
- Set Calendar Reminders – Ensure you never miss the 10-day deadline.
- Train Your Staff – Make sure project managers and admin teams understand DAS 140 requirements.
Final Checklist Before Submission
Before sending your DAS 140, review this checklist:
- <input disabled=”” type=”checkbox”> All contractor information is accurate
- <input disabled=”” type=”checkbox”> All project details are correct
- <input disabled=”” type=”checkbox”> All crafts are listed with clear dates and hours
- <input disabled=”” type=”checkbox”> An approved apprenticeship program is selected
- <input disabled=”” type=”checkbox”> The form is signed and dated
- <input disabled=”” type=”checkbox”> Proof of submission is secured
Conclusion
The DAS 140 form may seem like just another compliance document, but it’s a critical part of California’s public works system. By notifying approved apprenticeship programs in a timely and accurate manner, you not only stay compliant with state labor laws but also contribute to the training and development of the next generation of skilled workers.
Completing the DAS 140 correctly requires attention to detail, knowledge of deadlines, and an understanding of the crafts involved in your project. By following the steps outlined in this guide—verifying your information, choosing the right apprenticeship programs, and keeping thorough submission records—you can avoid costly penalties and maintain a strong reputation in the construction industry. A little diligence now ensures your projects run smoothly, your compliance record stays clean, and your company continues to win public works contracts with confidence.